Careers at Notre Dame
Making a Lasting Impact
Thank you for your interest in Notre Dame High School, San Jose!
Saint Julie Billiart, the foundress of the Sisters of Notre Dame de Namur, once wrote that education is "the greatest work on earth." At Notre Dame, we affirm the value of educators and intentionally cultivate a culture of professionalism accordingly. We have a comprehensive hiring process that assures professional excellence and mission-alignment. New employees participate in a year-long onboarding process, ongoing professional development opportunities specific to job function, and annual professional learning days for all employees. At the end of each academic year, employees demonstrating outstanding professionalism and impact are recognized for their professional leadership and learning.
Opportunities
- Faculty Positions
- Staff Positions
- Coaching Positions
- Substitute Positions
- Summer Program Positions
- Administration Positions
Part-Time Position
Responsibilities:
Supervision and Support of Learning Resource Specialists
- Supervise and collaborate with learning resource specialists to implement student accommodations and academic support services
- Oversee ARISE protocols, policies, and procedures related to accommodations and referrals to ensure consistent implementation
Instructional Coaching and Collaborative Teaching Practices
- Partner with the instructional coaching team to help teachers implement collaborative instructional practices and models, including co-teaching, to increase student engagement and access to curriculum
- Collaborate with teachers across content areas to develop differentiated units that build student skills and expand opportunities for push-in support
Faculty Professional Development
- Partner with the Director of Teaching and Learning to identify faculty development needs in instructional practices that support students with disabilities
- Design and deliver professional development opportunities in 1:1, small group, and large group settings to build faculty-wide capacity and skills in understanding and supporting diverse student populations
Full-Time Position
Responsibilities:
- Strong content knowledge in two of the following areas: Geometry, Algebra II, Trigonometry/Precalculus curriculum
- Experience in teaching Trigonometry, Statistics or Calculus is desired
- Familiarity with calculator resources: TI-84 and Desmos
- Knowledge of the growth mindset model and its application in education and instruction
- Awareness of current teaching pedagogy and best practices
- Be up-to-date on current teaching pedagogy and best practices
- Innovative approach to math instruction and meaningful, relevant curriculum with a social justice lens
- Familiarity with standards-based grading
- Integrate into a collaborative classroom environment that meets the needs of all students
- Open willingness for collaboration with the department and the broader STEM team
Part-Time Position
Responsibilities:
- Collaborate with the Co-Director of Robotics Program Administration to provide student engagement experiences
- Collaborate with the Co-Director to recruit students and develop onboarding and orientation activities for students
- Guide and support students in building a FIRST Robotics Competition robot
- Guide and support student skill development
- Recruit and provide guidance for adult Robotics mentors
- Work with Robotics student leaders to plan and organize robotics meetings, competitions, and outreach events and projects
- Track student attendance and participation
Full-Time Position
Responsibilities:
- Teach high school social studies courses with specific interest and skills in AP Psychology, Economics and World History
- Align instruction with department outcomes and graduation outcomes
- Be familiar with educational research and current literature in academic area
- Collaborate with colleagues both within department and across the curriculum
- Create and implement lesson plans
- Create and conduct appropriate student assessment regularly
- Supports the mission of the school and the Hallmarks of a Notre Dame de Namur Learning Community
Full-Time Position
Responsibilities:
- Teach five academic classes, including College Prep Physics, and AP Physics 1
- Align instruction and assessment with department outcomes and graduation outcomes
- Be familiar with educational research and current literature in academic area
- Teach physics in a dynamic, hands-on, student centered, lab based, technology integrated learning environment
- Collaborate with colleagues both within the department and across the curriculum
- Responsible for co-curricular assignment and mentoring advising small group of students
- Support the mission of the school and the Hallmarks of a Notre Dame de Namur Learning Community
Full-Time Position
Responsibilities:
- Recruitment: With the Director of Admissions, develops recruitment strategies and assists with the Annual Recruitment Plan
- Admissions: With the Director of Admissions, supports the admissions process of applicants
- Onboarding: With the Director of Admissions, supports the enrollment and onboarding process of accepted students
- Public Relations: With the Director of Admissions, markets Notre Dame to prospective families and students and engages with relevant audiences
- Information Management: Manages the admissions database
- Department Management
Full-Time Position
Responsibilities:
Student Accountability
- Oversees student conduct by providing students and families with information about school policies and expectations
- Runs daily detentions for students with code of conduct issues
- In collaboration with the Director of Student Life, establishes restorative justice plans for students involved with code of conduct issues
- Collaborates with the Director of Student Life, the Director of Teaching and Learning, and Counselors on issues affecting academic progress (i.e. learning, classroom behavior, academic integrity, academic success, attendance, etc.) to effectively make recommendations for student improvement
- In conjunction with the Director of Student Life, develops and implements systems and guidelines for the safe and effective supervision of students during school hours and at school events, including scheduling faculty/staff coverage
- Documents, monitors, and manages student accountability challenges with the support of the Director of Student Life
- In conjunction with the Attendance Clerk/Student Health Center support and school counselors, develops and monitors individual student health plans and/or restorative behavioral plans, including support for students requiring prescription medication
- Develops and oversees systems for documenting and monitoring health-related incidents associated with student medical conditions.
- Signs-off on all Planned Absence Forms, following up with families on extended absences
- Supports relevant parent education programs regarding school policies and student conduct
- Serves as the faculty/staff liaison for Student Life, training and updating colleagues on student protocols and expectations for enforcement
- Proactively bolsters the work of the student engagement team (Counseling, College Counseling, Career & Life Success, Campus Ministry, Learning Resource Support, and Educational Innovation) to elevate all aspects of the student experience.
- Communicates with the Director of Teaching to support faculty in meeting student needs and upholding student policies.
Student Engagement
- Works with the Director of Operations to manage student safety during school hours
- Provides regular reporting to the Director of Student Life regarding indicators of student accountability and engagement
- Provides regular reporting to the Director of Student Life on trends related to policy and conduct, ensuring appropriate action and follow-up are addressed and documented
- Works with the Director of Mission and Ministry to ensure appropriate pastoral care and counseling support for students and families
- Documents, communicates, and celebrates student accomplishments with the support of the Director of Communications
Full-Time Position
Responsibilities:
Campus Operations
- Facilities Management
- Plans, oversees, and assesses the use of campus facilities for school programs to ensure adequate use and preparation of space
- Manages facility team meetings to align on short- and long-term campus needs and programs
- Participates in long-term strategic planning for facility stewardship, renovations, and capital development
- Oversees maintenance, construction projects, and non-academic services
- Provides personnel management, supervision, and development opportunities for Hines Building Maintenance (HBM) staff, including setting annual goals and assessment processes for all direct reports and communicating with team members on campus-wide initiatives
- School Calendar and Events
- In collaboration with the Student Program Team, develop and review the school calendar, aligning the facilities calendar accordingly
- Supports campus events by coordinating facility use and needs with respective departments and team members
- Safety and Security
- Maintains up-to-date safety protocols and oversees safety drills in compliance with standards, providing training for employees and students
- Ensures safe school transportation to and from campus for school programs
- Works with the Director of Facilities and the Director of Student Life to ensure student, faculty, and staff safety through training, protocols, and supervision
Internal Processes and Vendor Management
- Executes business best practices to streamline operations, digitize records, and optimize efficiency
- Collaborates with the Chief Financial Officer to update and improve business policies quarterly and annually, including oversight of:
- Contract Lead: Manager of bids, agreements, vendor communication, scope of work, scheduling, changes, and annual maintenance
- Insurance Risk Manager: Liason for proposals, annual updates, budget projections to submit to the finance committee, and management of insurance documentation and claims (car, accident, trips)
- Assists the Chief Financial Officer in managing the annual budget, including variance analysis, invoice inquiries, and capital estimates
- Supports the accounting team on budget requests, variance analysis and invoice inquiries, and special projects, ensuring the efficacy of the accounting system interface, the monthly closing process, and the preparation of check requests and vendor invoices in accordance with policy
- Assists with the acquisition of departmental equipment and tools in accordance with school purchasing policies, ensuring furniture and equipment inventory is accurate
- Distributes, retrieves, and stores keys in accordance with school policy, maintaining a lock box accessible to the Chief Financial Officer and Human Resources team
- Maintains a digital contract library
- Responsible for AkitaBox (facility management software), ensuring access and ID assignment for HBM employees
- Lead digital transformation efforts to transfer key processes and functions to more efficient virtual platforms and systems expenses
Administrative Team Support
- Collaborates with the administrative team to advance institutional strategic priorities
- Centers the school’s mission, hallmarks, graduation outcomes, women’s leadership, and commitment to race, equity, diversity, and inclusion (REDI)
- Communicates bimonthly with the Chief Financial Officer and the Director of Co-Curricular Programs to align priorities and forecast campus needs, ensuring accountability and execution across teams, programs, and departments
- Shapes big picture perspective with the team for communication, solution-finding, and short- and long-term planning purposes
- Models professionalism for and with colleagues
DIRECTOR OF CAMPUS OPERATIONS Job Description and Application
Full-Time Position
Responsibilities:
HR Operations & HRIS
- Maintain and update employee records in the HRIS (e.g., Paycom), ensuring accuracy and completeness
- Process employee changes, including hires, terminations, compensation updates, and job changes
- Compile and maintain HR data, including headcount, retention, turnover, and compensation
- Generate regular and ad hoc HR reports
- Perform regular audits of HR data to ensure compliance and data integrity
- Maintain organized and confidential employee records
- Identify and implement process improvements to increase efficiency
- Support HR projects and other duties as needed
Payroll Support
- Administer payroll processing to ensure accurate and timely employee payments each pay period
- Enter and maintain payroll data, including wages, stipends, time worked, leave, and employee changes
- Review payroll reports and resolve discrepancies prior to payroll submission
- Assist with payroll reconciliations and documentation
Benefits & 401(k) Administration
- Administer day-to-day benefits activities, including enrollments, changes, and employee support
- Assist with open enrollment logistics
- Process 401(k) updates, including employee deferrals and eligibility changes
Talent Acquisition & Onboarding
- Manage job postings and track applicants through the hiring process
- Coordinate candidate communications
- Conduct reference and background checks
- Facilitate new hire onboarding, including documentation and training coordination
Full-Time Position
Responsibilities:
Student Support
- Keeps abreast of academic policies, practices, and student achievements as a means to build student success for learning
- Works with and provides academic support to students who have a diagnosed learning difference
- Initiates support plan and facilitates access to resources for students assigned for academic support
- Coordinates all special testing situations for students throughout the semester
- Provides individual tutoring/resources/remediation for students assigned for support;
- Provides opportunities for students to acquire study skills and develop learning strategies in a structured format
- Meets with students’ families to discuss assessments and current needs of the student, as well as how best to support their success at Notre Dame
- Collaborates with Academic/Personal Counselors regarding shared students
- Evaluates student progress on a regular basis and provides information about internal and external resources to support learning
- Participates in the development and implementation of curriculum and support for students in Academic Seminar
- Collaborates with teachers to adapt materials, resources, assignments, and technology to meet identified student needs
- Guides students in assessing their own learning
- Promotes self-directed, reflective learning
- Serves as a Community Circle substitute mentor when needed
- Provides ‘Push-In’ classroom support for teachers who have students with learning needs
Communication and Outreach
- Guides parents through the process of requesting testing and evaluation; evaluates the assessment reports; and monitors the expiration dates of evaluations on record
- Meets with teachers regularly regarding learning accommodations
- Notifies and meets with teachers each semester to review and problem-solve strategies to support students in their classes with documented learning needs;
- Provides classroom teachers with information and resources for working with students with learning accommodations
- Builds relationships with the local school district to facilitate testing, accommodations, and evaluations of students with learning needs
- Engages and refers to outside specialists and evaluators as needed
- Represents school support program options through Admissions
- Determines eligibility for support services pre- and post-admissions based on qualifying criteria
Program Administration
- Acts as the SSD (Services for Students with Disabilities) Coordinator for all standardized testing (ACT, College Board), including contacting and submitting all documentation to the College Board and ACT for approved accommodations
- Coordinates the standardized testing for students taking the tests with accommodations, including SAT, PSAT, and AP tests
- Maintains appropriate current records for students with accommodations plans
- Provides leadership and expertise in the administration, organization, and development of support services for students with learning differences
- Participate in the planning and organization of appropriate professional development activities for faculty and staff
LEARNING RESOURCE SPECIALIST FULL DESCRIPTION AND APPLICATION
- Varsity Soccer
- Lacrosse
- Track and Field
Responsibilities:
- Support and assist head coach at practice, matches, and with administrative duties
- Mentor and train student-athletes in all aspects of sport
- Develop and implement basic principles surrounding the fundamentals of sport
- Train and monitor student use of equipment
- Inventory and properly maintain all equipment
- Oversee transportation of student-athletes to and from competition with the use of school provided vans or parent carpool
- Be able to work evening, weekends, and travel across the greater Bay Area
- Maintain detailed and accurate files
- Effectively & positively communicate to athletes, parents, administration, and school community
- Attend all mandatory athletic department and league meetings including season ending Awards Night
- Varsity Soccer
- Track and Field
Responsibilities:
- Mentor and train student-athletes in all aspects of sport
- Develop and implement basic principles surrounding the fundamentals of sport
- Train and monitor student use of equipment
- Inventory and properly maintain all equipment
- Oversee transportation of student-athletes to and from competition with the use of school provided vans or parent carpool
- Be able to work evening, weekends, and travel across the greater Bay Area
- Maintain detailed and accurate files
- Effectively and positively communicate to athletes, parents, administration, and school community
- Attend all mandatory athletic department and league meetings including season ending Awards Night
Responsibilities:
- Mentor and train student-athletes in all aspects of Lacrosse
- Develop and implement basic principles surrounding the fundamentals of Lacrosse
- Train and monitor student use of equipment
- Inventory and properly maintain all equipment
- Oversee transportation of student-athletes to and from competition with the use of school provided vans or parent carpool
- Be able to work evening, weekends, and travel across the greater Bay Area
- Maintain detailed and accurate files
- Effectively and positively communicate to athletes, parents, administration, and school community
- Attend all mandatory athletic department and league meetings including season ending Awards Night
HEAD VARSITY LACROSSE COACH FULL DESCRIPTION AND APPLICATION
Responsibilities:
- Mentor and train student-athletes in all aspects of Track and Field
- Develop and implement basic principles surrounding the fundamentals of Track and Field
- Train and monitor student use of equipment
- Inventory and properly maintain all equipment
- Oversee transportation of student-athletes to and from competition with the use of school provided vans or parent carpool
- Be able to work evening, weekends, and travel across the greater Bay Area
- Maintain detailed and accurate files
- Effectively and positively communicate to athletes, parents, administration, and school community
- Attend all mandatory athletic department and league meetings including season ending Awards Night
No positions are available at this time.
To inquire about summer programs teaching opportunities at Notre Dame High School, please contact:
Jennifer Johnson
Director of Summer Programs
summer@ndsj.org
Full-Time Position
Responsibilities:
Administrative Team
- Works collaboratively in a shared leadership model
- Centers the school’s mission, hallmarks, graduation outcomes, women’s leadership, and commitment to race, equity, diversity, and inclusion (REDI) in all leadership work.
- Communicates at weekly team meetings, area highlights, changes, and future needs to ensure accountability and transparency
- Provides strong personnel management, supervision, and development opportunities for staff, including an annual performance cycle for staff to support growth
- Manages horizontally with team members and collaborates on cross-area initiatives
- Shapes big picture perspective with the team for communication, solution-finding, and short- and long-term planning purposes.
- Models professionalism for and with colleagues
Academic Advisement
- Partner with stakeholders across campus to develop and implement a comprehensive, holistic education program for students that is focused on individual course pathways, while upholding school and state requirements for graduation requirements, A-G compliance, and UC entrance requirements and their socio-emotional learning and development
- Promotes and enforces academic integrity by upholding the honor code, investigating plagiarism reports, and enforcing disciplinary consequences (restorative practices, detention, suspension, expulsion)
- Creates and informs students and parents of academic policies, student support practices, and Notre Dame learning community expectations
- Lead administrator in counselor/parent meetings regarding students with poor academic performance, misconduct, or unsatisfactory attendance; develops and implements mission-aligned, actionable student improvement plan with counselor and families
- Ensures accurate publication of the course catalog, course selections, and course prerequisites in PowerSchool annually
- In conjunction with the School Information Specialist (SIS), approves updates to the school’s student academic transcript
- Oversees the master schedule ‘build’ each year in partnership with the School Information Specialist (SIS) and the Director of Teaching and Learning (course options based on demand, need, trends; course sections; room assignments; teacher block assignments; scheduling conflicts)
- Oversee six grading periods, ensuring grades are entered, incompletes are approved and cleared in a timely manner, and reports and transcriptions are adequately distributed
- Serves as National Merit Scholarship Committee liaison, communicating with students, faculty, and staff about selected students and their evolving status, as well as oversees all AP CollegeBoard auditing
Student Support
- Provides oversight and alignment of the school counselors, learning resource specialists, college counselors, Director of Career and Life Success, and the First Scholars Coordinator
- Oversees the student engagement team (Counseling, College Counseling, Career & Life Success, Campus Ministry, Learning Resources, and Educational Innovation) to provide circular support for the student experience.
- Collaborates with the Dean of Students, school counselors, and the Director of Teaching and Learning on issues affecting academic progress (i.e. learning, classroom behavior, academic integrity, academic success, attendance, etc.) to effectively make recommendations for student improvement
- Oversees both Community Circle (including creating the weekly mentor sheet) and Community Programming, and assigns mentors to each of these roles
- Supports the implementation of safe and effective supervision of students during school hours and at school events, including scheduling faculty/staff coverage
- Develops and promotes relevant parent education programs presented by school counselors and college counselors
- Attends school events to maintain awareness of school accomplishments and challenges.
- Partners with the Assistant Head of School and the Director of Admissions to identify enrollment concerns and oversee management of student support documentation as a member of the admissions committee
- Sends Weekly Student Update communication to all students about upcoming events, calendar changes, and timely information
- Collaborates closely with the Student Activities Director to coordinate weekly student activity requests, approvals, and community communications
Student Wellness
- Collaborates with the Director of Operations and Dean of Students to ensure campus safety and security during school hours
- Works with the Director of Mission and Ministry to ensure appropriate pastoral care and counseling support for students and families
- Analyzes trends in student attendance as they relate to academic performance; signs off on all Planned Absence Forms and follows up with families as needed
- Annually develops and reviews the student/parent handbook to ensure updated policies and procedures reflect best practices and mission alignment
- In conjunction with the Wellness Room Coordinator and school counselors, write and monitor all individual student health plans, including students who need to carry prescription medication and protocols for documenting and incidents related to a medical diagnosis
Frequently Asked Questions
Candidates should start the process by submitting a completed application, resume and cover letter through the Paycom portal.
Qualified candidates will be contacted for a preliminary phone screen by the hiring manager. Finalists from the phone screen will be invited to campus for an interview, typically with two rounds of panels that lasts approximately two hours. One round focuses on the skills and experience related to the specific position. The other round includes further conversation about our mission and community. For teaching candidates and some other positions, the interview may be followed by a demo lesson or other related demonstration related to the position. Before being offered a position at Notre Dame, candidates will have the opportunity to meet our head of school.
MEDICAL INSURANCE
Options for employees and employer contribution toward health plans
- Options for employees:
- Medical - 4 Kaiser & 2 Anthem plans
- Dental - Delta Dental
- Vision - VSP
- Contribution paid by NDSJ:
- Full-time employees
- 90% of the cost towards all medical plans
- 50% of the cost for eligible dependents
- Part-time employees
- 60% of the cost towards all medical plans
FINANCIAL PLANNING
Everyday and long-term benefits for financial security
- 6% employer contribution to retirement plan
- Health Flexible Spending Account (FSA)
- Dependant Care Flexible Spending Account
- Pre-tax commuter benefits
WELLNESS SERVICES
Support for employee wellness programs, services and discounts
- Employee Assistance Program (EAP)
- Metlife - Life and AD&D Insurance
- Supplemental Life and Long Term Disability Insurance
- Maternity and paternity leave
- Grief counseling
- Annual flu shot coverage
- Downtown San Jose Employee Discounts
LEADERSHIP & EDUCATION
Recognition for employee leadership & access to Catholic education
- Professional Leadership & Learning Awards for employees
- Tuition remission for dependents enrolled at Notre Dame and/or Bellarmine College Preparatory
SUPPORT FOR EDUCATORS
Personal and professional growth and enrichment
- Paid time off benefits
- Technology
- Professional coaching
- Travel chaperoning opportunities
If you are an applicant who needs a reasonable accommodation to complete this application due to a disability, please contact human resources at (408) 294-2177 to ask for an alternative application process.
The School’s policy prohibits unlawful discrimination based on race, color, creed, gender (sex), religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, including genetic characteristics, sexual or gender orientation, military and veteran status, or any other consideration made unlawful by federal, state or local laws.
APPLICATION FAQ
- Can I apply to multiple positions?
Applicants may apply to multiple jobs after creating an account and uploading their resume.
- I am not able to answer a question on the application.
Applicants should complete the online application accurately and in its entirety. If you need assistance, please reach out to human resources by emailing hr@ndsj.org.
- I am having trouble submitting my application.
If you are having trouble submitting your application, try utilizing these trouble-shooting tips:
- Make sure that you are answering all fields marked with an * (required).
- If using Internet Explorer or Safari, you may need to try a different web browser like Chrome for ideal compatibility.
- Still having trouble? Please reach out to human resources by emailing hr@ndsj.org.
- Can I make changes to my application after submitting it?
Once an application has been submitted, you cannot alter it.
- I submitted my application, but didn’t receive a confirmation email.
After you have successfully submitted your application, you will receive an email notification acknowledging receipt of your application. If you do not receive an acknowledgement, please:
- Check your spam and junk folders.
- Make sure the email address you provided is valid.
- When will I hear back from someone after I apply?
- Qualified candidates will be contacted by someone from the hiring committee for a preliminary phone screen.
- If you aren’t a match for a current opening, your resume will remain in our database for future opportunities.
- How can I contact someone for more assistance when submitting an application?
Please contact human resources by emailing hr@ndsj.org.
TECHNOLOGY ASSISTANCE
- What is the recommended internet browser for applying?
To make sure you have the best experience possible, we recommend using the most up-to-date version of one of the following browsers:
- Desktop: Google Chrome
- Mobile: Google Chrome
- What do I do if I forgot my password for the system?
- Select the Forgot Password link on the sign-in screen.
- You will receive a link to reset your password.
- Why did I get an error when uploading a file?
It is possible that your browser's plugins are interfering with the upload process. If you're using Chrome, use Incognito mode and try logging in again. Incognito mode clears cookies and disables plugins that might interfere with the upload.
For questions about job opportunities at Notre Dame High School, please contact:
Mariel Cruz
Speech & Debate Director
mcruz@ndsj.org
408-294-1113 X2164
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Yelena Nash
Athletics Director
ynash@ndsj.org
408-294-1113 X2108
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Liza Peregoy
Director of Human Resources
hr@ndsj.org
408-294-1113 x2177
Deidra Murphy
HR Data Specialist
hr@ndsj.org
408-294-1113 x2179
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Quinn Cabral '14
Administrative Assistant, Substitute Coordinator
qcabral@ndsj.org
408-294-1113 x2144
Jennifer Johnson
Director of Summer Programs
summer@ndsj.org
About Notre Dame High School/Homepage%201400x769%20Header.png?mask=16)
Notre Dame is the center for women’s leadership in Silicon Valley and has provided an exceptional Catholic college preparatory education for young women since 1851. The school's mission is guided by the teachings of Saint Julie Billiart with a strong focus on social justice to create lifelong learners, spiritual seekers, justice advocates and community leaders. Our mission, summarized by the words of Saint Julie Billiart, is to “teach them what they need to know for life.” To learn more about Notre Dame's vision, visit our Mission, Vision & Outcomes page.